Smart Locker Inventory Management | Know What You Have, Where It Is and Who Used It
Smart Locker Inventory Management
Know What You Have, Where It Is and Who Used It
Complete asset registry with photographs, serial numbers, asset codes, quantities, and locker locations. Real-time inventory status. Full transaction audit trail. Discrepancy alerts. One-click CSV export for compliance, insurance, and governance reporting.
Every Asset Registered. Every Detail Captured.
The asset registry is the single source of truth for everything stored in your lockers. Every field is searchable, filterable, and exportable.
Asset Code / Tag
Asset Photograph
Serial Number
Manufacturer & Model
Stock Quantity
Locker Location
Purchase Date
Condition / Status
Asset Value
Notes & Description
Category & Type
Low Stock Threshold
Asset Catalogue & Inventory Views
The asset catalogue shows every item with real-time availability. The inventory audit workspace shows system quantities vs physical counts side by side.
Asset Catalogue — Every registered asset with category, quantity, availability status, and locker location
Audit Trail — Complete transaction log with employee, asset, timestamps, and loan duration
Inventory Audit — Physical count vs system count with automatic discrepancy flagging
Live Quantities. Always Accurate.
Every transaction updates inventory in real time. No manual counting between audits. Always know exactly what is available, on loan, charging, or under maintenance.
Available
In locker, ready to borrow
Borrowed
On active loan, tracked to employee
Charging
In locker, charging in progress
Maintenance
Out of service, flagged for repair
Every Transaction. Every Door. Every Employee.
The audit trail records every locker interaction automatically — who borrowed what, when they collected it, when they returned it, and how long they had it.
Transaction Log
Every check-out, return, approval, rejection, and door event logged with full timestamp and user attribution.
Discrepancy Alerts
Auto-flag when physical count doesn’t match system records. Timestamped and attributed to the last known user.
Overdue Tracking
Assets not returned by due date flagged automatically. Alert sent to employee and supervisor.
CSV Export
One-click export of all transaction data. Filter by date range, asset type, employee, or location.
Scheduled Reports
Automated daily, weekly, or monthly reports emailed to administrators and department heads.
Compliance Ready
Audit trail format suitable for ISO 27001, fixed asset registers, insurance claims, and IT governance audits.
Run a Physical Audit in Minutes, Not Days
The inventory audit workspace shows system quantities alongside physical count fields. Discrepancies are flagged instantly. Missing and surplus items identified automatically.
Open Audit Workspace
System shows expected quantities per asset per locker location
Enter Physical Count
Staff count items in each locker and enter actual quantities
Discrepancies Flagged
System highlights mismatches between expected and actual counts
Investigate Missing Items
Audit trail shows last known user and transaction for each missing item
Export Audit Report
One-click CSV export of full audit results for records and compliance
Reports for Every Stakeholder
Other Platform Modules
Ready to Take Control of Your Asset Inventory?
Our Hong Kong-based team provides on-site demonstrations and full implementation support across Asia-Pacific.
Book a Demo